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6900 Fire Protection Program |
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1.0 Purpose
Jefferson Lab maintains its fire protection and fire suppression systems and capabilities to minimize losses from fire and related hazards consistent with highly protected risk[1] (HPR) status in private industry. This fire protection program provides the procedures used to implement this commitment by incorporating fire safety into facility planning, operations, and maintenance activities, and work processes.
The objectives of this fire
protection program are:
·
Minimize
the likelihood of occurrence of a fire related event.
·
Minimize the consequence of a fire related event affecting the
public, workers, environment, property and missions.
·
Provide a level of safety protection consistent with “highly
protected risk” class of industrial risks.
·
Meet or exceed the requirements of DOE Order 420.1C Facility
Safety; DOE-STD-1066-2016 Fire Protection using a graded approach for a non-nuclear
facility and for leased facilities; and related DOE directives added through
the O&M contracting process.
This program applies to everyone at Jefferson Lab and
is reviewed in accordance with requirements outlined in ES&H Manual Chapter 1300
Content Review Policy.
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Policy Statement: Every member of the Jefferson Science Associates (JSA) staff is dedicated to the safe operation of the Thomas Jefferson National Accelerator Facility (TJNAF). Sub-contractors operating on the TJNAF property are required through contract commitments to adhere to the same safety and fire protection standards as the JSA staff. |
This program satisfies the
requirements of DOE Order 420.1C; DOE-STD-2016; OSHA 10CFR851; National Fire
Protection Association (NFPA); and other applicable federal, state, and local
requirements as outlined in ES&H Manual Chapter
2410 Appendix T1 Hazard Issues List.
2.0
Scope
This document details the
responsibilities and qualifications of personnel associated with Jefferson
Lab’s Fire Protection Program and provides a summary of documents and elements
that collectively comprise the fire protection program.
Specific procedures required to be performed by
trained individuals, can be found within the ES&H Manual Fire
Protection Supplement. The program, taken in its entirety, effectively
reduces the risk of fire to an acceptable level.
3.0
Responsibilities/Qualifications
NOTE:
Management
authority may be delegated to a task qualified Jefferson Lab employee at the
discretion of the responsible manager.
3.1
Everyone at Jefferson Lab
·
Monitor
areas for fire safety. Call Facilities Management (ext. 7400) regarding
problems with fire protection systems.
Provide information about unresolved fire safety
problems to the Fire Marshal.
3.2
Supervisors and Managers
·
Ensure
buildings are used in a manner consistent with their design and intended occupancy.
·
Contact
the Fire Marshal before implementing change of use strategies.
3.3
Technical Representative (TR) Technical Representative (TR)
·
Submit
subcontractor training and qualification documentation to the Fire Marshal for
approval prior to inspection, testing, maintenance, or installation of fire
protection equipment and systems.
·
Be
familiar with the Jefferson Lab Hot Work Permit requirements. Sub-contractors
are required to comply with these requirements.
3.4
Building Managers and Safety
Wardens
·
Monitor
areas for fire safety as part of regular inspections.
3.5
Security Personnel
·
Monitor
fire protection systems at the central location in the accelerator-site guard
station.
·
Respond
to fire alarm activations in accordance with established department procedures.
·
Monitor
areas for physical fire safety during roving patrols; contact the Fire Marshal regarding
deficiencies.
3.6
JSA Fire Marshal
·
Perform
authority having
jurisdiction (AHJ) authorities which are not inherently Federal functions
for fire protection in accordance with the current Fire Protection Program
Requirements and Delegation of Authority letter, dated February 2018
o Refer to Fire Protection
Supplement Chapter 12 Authority Having Jurisdiction (AHJ) Delegation for
details.
·
Ensure
the fire protection program is reviewed, assessed, and implemented in
accordance with DOE Order 420.1C and related DOE
directives.
·
Serve
as Subject
Matter Expert (SME) for the fire-protection systems and associated
components.
·
Prepare,
implement, and maintain the fire protection program procedure documents.
·
Monitor
the status of the fire protection systems during normal operations, inspection,
testing, and maintenance.
·
Maintain
complete inspection, testing, and maintenance records, documenting any changes
to record drawings.
·
Develop,
monitor, and implement interim protection strategy procedures when necessary.
·
Serve
as the Technical Representative (TR) (TR) for all fire-protection-system work
activities.
·
Determine
training and qualification requirements of individuals prior to performance of
work associated with this fire protection equipment.
·
Coordinate
fire assessments and provides information to affected work groups.
·
Coordinate
interdisciplinary work, including temporary system impairments.
·
Restrict
access into an area after a fire until qualified and authorized investigators
assume responsibility.
3.7
Fire
Protection Engineer (FPE Subcontractor)
·
Act
as the authority
having jurisdiction (AHJ) for fire protection in accordance with the AHJ Letter.
·
Reviews
and approves fire protection facility assessments.
·
Prepare
design specifications and other technical drawings.
·
Approve
fire-protection designs for construction, maintenance, and process or building
modification in accordance with ES&H Manual Chapter 3110
Facility Design and Modification Review
·
Review
subcontract documents for fire-protection systems maintenance and
modifications, and other quality-assurance activities.
3.7.1
Qualifications of FPE:
·
Training
and experience with codes and generally accepted standards and practices that
relate to fire safety in buildings.
·
Graduate
from an accredited engineering curriculum and four years of professional
practice, including three years directing fire-protection engineering work.
·
Recognition
by the Society of Fire Protection Engineers via Professional Membership is
considered equivalent to these qualifications.
3.8
Newport News Fire Department
The City
of Newport News Fire Department by written agreement (Letter
of Understanding) provides Jefferson Lab with emergency services,
consisting of professional firefighting, hazardous materials, technical rescue,
and emergency medical services. The closest station is Fire Station Number 6,
which is 1.3 miles from the site, with normal response time of five minutes. See
also Emergency
Management Plan.
4.0
Program Components
Fire
protection at Jefferson Lab is accomplished through the cooperation and
coordinated efforts of all divisions. The program elements are documented in
various planning and operational programs. Following is a summary of the
location of fire protection program elements:
4.1
Fire Protection
Supplements
These
documents provide criteria and procedures detailing how Jefferson Lab’s Fire
Protection Program is implemented and maintained. Administrative, staff
organization, training, and responsibilities are designated within the
appropriate documents. This supplement includes the following elements:
·
Chapter 1: Site-Specific
Requirements
·
Chapter 2: Fire
Protection Design
·
Chapter 3: Fire
Protection Program Assessments and Facility Assessments Procedure
·
Chapter 4: Fire
Protection Inspection, Testing and Maintenance Procedure
·
Chapter 5: Fire
Protection System Impairment Procedure
·
Chapter 6: Fire Hazard
Analysis
·
Chapter 7: Baseline Needs
Assessment
·
Chapter 8: Fire
Protection Equivalencies and Exemptions
·
Chapter 9: Evacuation
Drills
·
Chapter 11: Combustible
Loading
·
Chapter 13: Fire
Protection Staff
Additional fire protection related
subject matter is contained in other chapters of the ES&H Manual. The
following chapters contain fire protection information that relates to specific
subject areas necessary for the safe operation of the lab on a daily bases:
·
ES&H
Manual Chapter 3510 Emergency Management Plan
·
ES&H
Manual Chapter 6105 Office Safety
·
ES&H
Manual Chapter 6122 Welding, Cutting, Brazing and Grinding
·
ES&H
Manual Chapter 6152 Storage/Use of Flammable Gases
·
ES&H
Manual Chapter 6410 Laser Safety
·
ES&H
Manual Chapter 6610 Chemical Hygiene
·
ES&H
Manual Chapter 6900 Appendix T1 Fire Protection Hot Work Permit
4.3
Design Reviews and Experimental
Reviews
The Fire Marshal participates in
Jefferson Lab O&M activities through participation in the design review
process for building construction, experimental reviews and accelerator
operations under the direction of a Fire Protection Engineer (SubContractor).
The following identify how the fire protection review processes are
accomplished:
·
ES&H
Manual Chapter 3110 Facility Design and Modification Review
o
Appendix
T1 New and Modification to Existing Facility Design Review Procedure
·
ES&H
Manual Chapter 3120 The CEBAF Experimental Review Process
·
ES&H
Manual Chapter 3130 The FEL Experimental Review Process
4.4
Building Evacuation Drills
Conducted annually for buildings that
are normally occupied in accordance with the ES&H Manual Fire Protection
Supplement. Building occupants use ES&H Manual Chapter
3510 Appendix T1 Emergency Response Procedure, whenever a fire alarm
sounds.
4.5
Fire Protection System Impairment[2]
Fire
detection systems and fire suppression systems are maintained on a monthly,
quarterly, and annual basis to ensure reliable operation.
4.5.1
Routine/Planned Impairment
The Fire Protection
Supplement – Fire Protection System Inspection, Testing and Maintenance
Procedure is used during routine planned activities. Those affected by the
impairment, or who have responsibilities for building activities are informed
of these impairments.
4.5.2
Extended Period Impairment
When a fire protection component
failure occurs, or an extensive equipment replacement is planned, that affects
the functionality of a fire protection system for an extended period of time; a
work control document, generally in the form of a Temporary
Operational Safety Procedure (TOSP) is used during these activities.
These are posted at building entrances and other key locations to supplement
other communications to building occupants.
Suspension of work may result from routine
inspection, testing, and maintenance or TOSP
requirements. Issues associated with TOSPs include
among other things hot work
restrictions, fire watches,
and temporary alarm measures. See Fire Protection
Supplement – Fire Protection System Impairment Procedure for more
information.
Hot work permits are issued in
accordance with ES&H
Manual Chapter 6900 Appendix T1 Fire Protection: Hot Work Permit.
4.7
Storage and Use of Chemicals and
Hazardous Materials
Flammable
liquids, gases and other hazardous materials are evaluated to ensure the safety
of a building’s occupants. Procedures for purchase, storage and disposal of
these materials are contained in the following ES&H Manual
chapters/supplements and their associated appendices:
·
ES&H Manual
Chapter 6150 Compressed, Liquefied, and Solidified Gas Program
·
ES&H Manual Chapter 6610
Chemical Hygiene Program
4.8
Prevention Measures to Decrease
Fire Risk
Current standards for building
design and fire-protection systems minimize risk of fire-related injury and
property damage.
To further reduce the risk of fire,
the following hazard avoidance practices are applied:
·
Use
or configuration of a building area is never altered unless Facilities
Management has first evaluated the fire-safety consequences.
·
Combustible
contents stored or used in an area are never increased beyond the approved
quantities. If you are in doubt, ask your ESH&Q staff.
·
Good
housekeeping is practiced in work and storage areas.
·
Only
qualified and accredited architectural/engineering designers and resources are
used for building designs and modifications.
·
Areas
adjacent to facility structures are maintained to prevent concentrations of
vegetation which could support wildland and operational fires.
·
The
Fire Marshal and the Fire
Protection Engineer (SubContractor) is consulted during the evaluation
process of a new design, procedure, or process that has fire-safety
implications.
4.9
Use of Tobacco Products
See Administrative Manual
Chapter 208.07 Smoking Policy for details regarding the smoking policy at
Jefferson Lab.
4.10
Deactivation, Decontamination, and
Demolition
Deactivation and decontamination of
facilities has not occurred at Jefferson Lab. Procedures governing firefighting
techniques to be used during deactivation, decontamination, and demolition
phases will be developed when planning begins for these events.
5.0
Revision Summary
Revision 2.1 – 10/18/21 – Periodic Review;
updated
header and footer, updated SOTR to TR, other minor edits, not approval needed.
Revision 2.0 – 09/12/18 – Fire
Protection Manager and Fire Protection Engineer positions merged into the new
Fire Marshal position
Revision 1.1 – 06/02/16 – Periodic Review;
updated
Newport News Fire Department Letter of Understanding
Revision 1.0 – 09/17/13 – Periodic Review;
Added
Policy Statement, clarified Purpose, added JSA Fire Protection Manager under
Responsibilities/Qualifications
Revision 0.0 – 09/22/09 – Initial
version of updated program formerly titled ‘Chapter 6910 Fire Protection
Program’
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ISSUING
AUTHORITY |
TECHNICAL
POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
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ES&H Division |
09/12/18 |
10/18/21 |
2.1 |
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