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ES&H Manual
Chapter 3310 Operational Safety Procedure (OSP) Program
Purpose
A formal work control document, known as an Operational Safety Procedure (OSP), is developed at Jefferson Lab when work activities fall into one of the following categories:
  • Cannot be conducted in a manner consistent with ES&H Manual requirements as written.
  • Introduction of a new/anticipated/previously unrecognized hazard issue.
  • Determined to have an unmitigated Risk Code (RC) of 3 or 4.
OSPs are utilized by all organizations to document how the hazard(s) is to be mitigated and ensure the safety requirements are communicated to affected workers.

Scope
The single exception to the above requirement is when Standard Protecting Measures can be used to mitigate the RC to below 3.

OSPs are valid for up to three years and are reviewed prior to expiration.

A Temporary Operational Safety Procedure (TOSP) is developed for tasks with a RC 3 or 4 and anticipated duration of three months or less. TOSPs are used to document safety procedures for short-term tasks in the same manner as OSPs and are reviewed with the same scrutiny.
Technical Appendices:

T1 Operational Safety Procedure (OSP) and Temporary OSP Procedure
Operational Safety Procedure Instructions - ES&H Manual Chapter 3310 Appendix T1 Operational Safety Procedure (OSP) and Temporary OSP Procedure outlines the process steps used for developing and documenting an OSP or TOSP.


Operational Safety Procedure Form: Click for Word Document
Responsibilities:

Note:  Management authority may be delegated at the discretion of the responsible manager.

Document Owner - The individual responsible for the OSP's implementation.
  • Is a Jefferson Lab employee.
  • Define the Scope of Work.
  • Analyze the Identified Hazards.
  • Develop the Procedure to mitigate the hazard.
  • Document the approved OSP.
  • Implement the approved OSP:
    • Post the OSP in-or-around the effected area.
    • Ensure affected personnel are aware of the procedure.
    • Ensure that those who need to follow the procedure are trained and a list is maintained of those individuals.
    • Verify the effectiveness of the procedure by job walk-throughs and procedure review.
  • Review and update OSPs prior to expiration and whenever there is a change that affects the work activity (e.g., work group reorganization or equipment upgrade).
Subject Matter Experts
  • Support the development of OSPs, ensure hazard mitigation techniques are adequate prior to review.
  • Determine if additional review is required. (i.e.: an OSP is written because work activities cannot be conducted in a manner consistent with current ES&H Manual requirements; or to provide mitigation for a new/anticipated/previously unrecognized hazard issue.)
  • See ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List
Division Safety Officers (DSO)
  • Review and, if acceptable, approve all OSPs involving areas or individuals under your authority.
  • Verify the unmitigated and mitigated RCs assigned using the associated THA.
  • If appropriate, personally inspect the relevant area with the document owner and the supervisor prior to approval.
  • Determine if additional review is required. (i.e.: Document is written because work activities cannot be conducted in a manner consistent with current ES&H Manual requirements; or to provide mitigation for a new/anticipated/previously unrecognized hazard issue.)
  • Approve or justify need for revision/re-submittal.
Supervisor
  • Review and, if acceptable, approve OSPs involving areas or individuals under your authority. Ensure all hazard issues associated with the work have been addressed.
Safety Warden
  • Review and, if acceptable, approve OSPs involving areas under your authority.
  • Ensure that mitigation is adequate and appropriate for the area.
ES&H Document Control
  • Provide the Document Owner with an OSP serial number.
  • Record the serial number, author, appropriate expiration date, and content in the Jefferson Lab authorized electronic filing system.
  • Register the Document Owner and DSO to the document.
  • Maintain a record of all active and expired OSPs.
  • Ensure electronic files are accessible and current.
  • Initiate ES&H Manual Chapter 1300 Content Review Process for activities that cannot be conducted in a manner consistent with ES&H manual requirements as written; or introduce a new/anticipated/previously unrecognized hazard.
Document Control:
  • ISSUING AUTHORITY:   ES&H Division
    TECHNICAL POINT-OF-CONTACT:  Harry Fanning
    APPROVAL DATE:   09/20/18
    REVIEW DATE:  07/28/24
    REVISION HISTORY
    Revision 1.1 - 07/28/21:  Updated header and footer, no approval needed.
    Periodic Review - 09/20/18: No changes per TPOC.
    Periodic Review - 08/17/15: No changes per TPOC.
    Revision 1 - 12/01/11:  Added reasoning for why an OSP is written to aid in review determination.
    Revision 0.0 - 10/05/09: Written to document current laboratory operational procedure.

This document is controlled as an on-line file. It may be printed but the print copy is not a controlled document. It is the user's responsibility to ensure that the document is the same revision as the current on line file. .